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| Word Processing |
1. Write Down the procedure of changing default location in the save in section (MS Word)
To change the default location in the save in section-
i. Click on the Office Button;
ii. Click on the Option Command of the application, such as Word Options;
iii. Click on Save Command;
iv. Now click on Browse from in the Default File location option; and select a new path. This will change the default location in the Save in Section.
2. Write down The Procedure of disabling Automatic spell checking? How do you check spelling?
To disable the automatic spell checking-
i. Click on Office Button;
ii. Click on Proofing;
iii. Uncheck the box “Check spelling as you type” box under the “When Correcting spelling and grammar in word” option.
iv. Click OK;
This will disable the automatic spell checking.
3. How do I print only 6th, 9th & 11th page of document.
To print only the 6th, 11th and 9th page of a document-
i. Open the print dialogue box by pressing: Ctrl+P
ii. In the page range section, Select Pages
iii. Now in the field right to Pages, type the page numbers 6, 9 and 11 separating by comma;
iv. Click OK;
This command will only print the 6th, 9th and 11th page of a the document.
4. How to create multicolumn in a page?
To create multicolumn in a page-
i. Click on the Page Layout Tab;
ii. Click on Columns;
iii. Select the desired numbers of column from the available options; This command will change the document to multiple columns.
5. What is paragraph in Microsoft word?
A paragraph is a distinct piece of writing, usually dealing with a single theme and indicated by a new line, indentation, or numbering.
6. How can you replace multiple wrong words with correct ones at a time in MS Word?
To replace multiple wrong words with correct ones at a time-
i. Home tab;
ii. Click Replace button in the Editing group;
iii. In replace dialog box: Write wrong words in Find What box and correct word in Replace With box;
iv. Click Find Next and click Replace;
v. Repeat steps until replace is finished.
7. Write down the keyboard shortcuts for the following functions:-
i. Making fonts bold: Ctrl+B
ii. Making fonts underlined: Ctrl+U
iii. Making fonts italic: Ctrl+I
iv. Increasing font size: Ctrl+]
v. Making a paragraph right-aligned: Ctrl+R
8. What is the procedure of inserting Symbols in an MS Word document?
To insert symbol in MS Word document-
i. Place the cursor where to insert Symbol
ii. Go to Insert Tab;
iii. Click Symbols in Symbols group;
iv. Click on the Symbol form shown or click More Symbols and click on the symbol we want;
v. Click Insert
This command will insert the desired Symbol to the document.
9. How can you add automatic page numbering in the header of an MS Word document?
i. Click on the Insert tab and from the Header and Footer section click on the Header icon;
ii. A drop down list is displayed; select the Edit Header command;
iii. Press the Tab key to position cursor;
iv. Click on the Page Number button and then select Current Position;
v. Click Plain Number.
This command will add automatic page numbering to the Header of the MS Word document.
10. What are the uses of Header and Footer in MS Word?
A header or footer is text or graphics that is usually printed at the top or bottom of every page in a document. Headers and footers can be used as simple as the document title and a page number. It can also contain graphics, multiple paragraphs. Different header or footer can be specified for odd and even pages or different header or footer can be used for the first page of a section or document. In many organization, header or footer contains document reference number, company logo, letter heads etc.
11. How can you correct the spelling and grammatical mistakes in MS Word?
i. Click on the Review tab and then click Spelling & Grammar button; A Spelling and Grammar dialog box will appear;
ii. Select one of the suggestions and click Change option to fix the spelling or grammar mistake and repeat the step to fix all the spelling or grammar mistake;
iii. When it finishes, finally Click OK.
12. How can you add columns to an existing table in MS Word?
i. Select the column > right click on it
ii. Select Insert >Insert Column to the Left or Insert Column to the Right
This command will add columns to the existing table.
13. Describe the keyboard methods for navigating between the cells in a table in MS Word d5cument.
To move to the next cell: Press Tab
To move to previous cell: Press Shift + Tab
14. Discuss about Mail Merge in MS Word?
The Mail Merge feature is used to insert variable data into a fixed format by combining two files into one file. The two files are the data file and the main document file. The variable Information is stored in the data file. Fixed information and the field names are stored in the main document file. The data in the two files is merged as a series of personalized letters or envelopes.
15. Describe how you can set custom margins and paper size for an MS Word document.
To set the margin: Go to Page Layout tab > click on the Margins button in Setup section > Click on the Custom Margins > Set margin values > Click OK.
To set the paper size: Page Layout tab > Click on the Size icon > Click on desired size.
16. How can you insert a picture (available as file in the computer) in a MS Word document?
i. Go to Insert tab
ii. Click on Picture icon in Illustrations section
iii. Browse and Select a picture
iv. Press Insert
This will insert picture in the MS Word document.
17. Write down the keyboard shortcut for the following functions of MS Word:
i. Opening the File Open dialogue box: Ctrl+O
ii. Saving the current document: Ctrl+S
iii. Opening the Print dialogue box: Ctrl+P
iv. Closing the current document: Alt+F4
18. What is Text Formatting?
Text formatting means changing the appearance of the text with some tools. Text formatting characteristics includes font type, font color, font size and font attributes such as bold, italic or underling, subscript or superscript etc.
19. How can you add automatic hyphening in MS Word document?
To add automatic hyphenating in the MS Word document-
i. Go the Page Layout tab;
ii. Click on Hyphenation in the Page Setup group;
iii. And now click on Automatic
This will add automatic hyphenating in the MS Word document.
20. How can you apply bullets to a list?
To apply bullets to a list-
i. Select the list;
ii. Click on the down arrow right to the Bullets icon in the Paragraph section of the Home tab;
iii. Select the desired bullet type from the available bullets; This will apply bullets to the list.
21. How can you add Shading to a paragraph in MS Word?
To add Shading to a paragraph-
i. Click within the paragraph
ii. In the Paragraph section of the Home tab, click on the down arrow to the right of the Shading icon; a list of colors is displayed;
iii. Select a color; this will add Shading to the paragraph.
22. How can you copy text formatting in MS Word?
To copy text formatting-
i. Place the cursor to the formatted text;
ii. Click on the Format Painter icon under the Home tab;
iii. Move the Cursor the target text; pressing the mouse button down, drag through the text and then release the mouse button;
This will copy the formatting to the target text.
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